Behind the Scenes
What Does an Office Shoot Day Look Like?
Bringing the shoot to the office keeps the day moving without disrupting those being photographed. Lighting is ready before the first person arrives, and each person is on set only for their allocated time. Below is a behind-the-scenes account of the day from setup to delivery. LinkedIn and headshot photography and company team photography often follow this structure.
Setup and Space Requirements
The mobile studio is installed in a designated office area; lighting and backdrop vary with the scope. We prioritise a quiet position away from foot traffic where each person can feel comfortable. A meeting room or unused workspace is usually sufficient.
The ideal setup area is around 20 m²; in tighter spaces a shooting distance of at least 4 metres is enough. Smaller areas can also work depending on the scope of the project. The setup requires power; the necessary cabling is provided by the team, and mobile solutions are used where no outlet is available. Space and power conditions are confirmed during the pre-shoot site visit.
- Lighting and backdrop setup are completed before the first person arrives.
- The set remains in place throughout the shoot, and people arrive in the planned sequence.
- The set is dismantled after photography, so the office day is not interrupted by repeated setup.
How the Shoot Day Progresses
Before the shoot, we confirm the number of people, required uses and suitable time windows. The plan keeps each person’s time on set as short as possible.
The mobile studio is installed before the first person arrives. With backdrop, lights and tethered connection ready, photography can begin immediately.
People arrive in sequence. Because the lighting remains ready, there is no reset between subjects, and several setups and framings can be produced within each person’s slot.
The time allocated per person varies with where the image will be used and the number of poses and backgrounds requested. On large team days ten minutes per person is usually enough, and up to 75 people can be photographed in a single day. More time is set aside for executive portraits intended for an annual report or a press release, while headshots for staff ID cards move faster.
Images are reviewed together during the shoot. Selected photographs are retouched and delivered in sizes suited to corporate communications.
What Does Shooting at the Office Change?
Less time out of the executive’s schedule
The set remains ready, keeping each session short and eliminating setup waits.
More images for corporate communications
Several scenes can be created in the same time, providing separate images for the website, LinkedIn, annual report and press.
The office day remains uninterrupted
People can step onto the set between meetings and return to work without leaving the building.
Projects Produced in This Format
Corporate Team and Employee Photography
For large teams, keeping the light ready determines the efficiency of the day. Producing the team photograph and individual employee portraits on the same set with the same lighting creates one coherent collection for the corporate website.
- Team photograph and individual portraits on the same day
- A consistent light and background approach across every image
- Delivered for website and corporate communications use
Other project stories
Let’s Discuss Your Project.
Request a quote to plan an office shoot day. Simply share the number of people and a suitable date; I usually respond within the same business day.